Payroll Supervisor

Payroll Processing & Administration

• Process weekly payroll for field and office employees across multiple states

• Review, audit, and reconcile payroll data including timecards, deductions, benefits, and tax withholdings

• Ensure proper job costing allocations in coordination with project teams

• Maintain payroll records and system integrity within Trimble Vista

• Respond to employee payroll inquiries and resolve discrepancies promptly

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Supervisory & Leadership Duties

• Oversee daily payroll operations and provide guidance to payroll staff (if applicable)

• Establish and maintain payroll procedures, internal controls, and best practices

• Train and support payroll team members on systems, compliance, and reporting requirements

• Collaborate with HR, Accounting, and Project Management teams to ensure accurate data flow

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Compliance & Certified Payroll

• Ensure compliance with all federal, state, and local payroll laws and regulations

• Prepare and submit certified payroll reports in accordance with prevailing wage laws (e.g., Davis-Bacon Act)

• Manage multi-state payroll tax filings, payments, and reconciliations

• Support internal and external audits by providing payroll documentation and analysis

• Maintain confidentiality and security of sensitive payroll and employee data

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Year-Round Tax Compliance Responsibilities

• Monitor ongoing changes in payroll tax laws and regulatory requirements across jurisdictions

• Ensure accurate calculation and timely remittance of payroll taxes

• Reconcile payroll tax accounts on a regular basis (monthly/quarterly)

• Coordinate with third-party providers and agencies to resolve tax discrepancies or notices

• Maintain compliance with unemployment insurance, local taxes, and multi-state registrations

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Year-End Closeout Responsibilities

• Lead year-end payroll processing activities, including final payroll runs and adjustments

• Reconcile all payroll balances, including wages, taxes, and deductions

• Prepare, review, and distribute employee W-2 forms accurately and timely

• Validate year-end tax filings and ensure proper submission to federal, state, and local agencies

• Support year-end audits and provide required payroll reports and documentation

• Ensure system readiness and data accuracy for transition into the new payroll year

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Annual Benefits & Payroll Coordination

• Coordinate payroll updates related to annual benefits enrollment and changes

• Ensure accurate setup and deductions for medical, dental, vision, retirement, and other benefits

• Partner with HR during open enrollment to validate employee elections and payroll impacts

• Conduct audits of benefit deductions and employer contributions

• Update payroll systems to reflect new benefit rates, limits, and regulatory changes

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• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred

• Certified Payroll Professional (CPP) designation preferred

• Minimum 5–7 years of payroll experience, preferably in the construction industry

• Demonstrated expertise with Trimble Vista (required)

• Strong knowledge of multi-state payroll compliance and tax regulations

• Experience with certified payroll and prevailing wage requirements

• Advanced proficiency in Microsoft Excel and payroll systems

• Strong analytical, organizational, and problem-solving skills

• Excellent communication and leadership abilities

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• Occasionally lift objects weighing up to 25 pounds

• Sit for long periods of time

• Occasionally stoop, kneel or crouch

• Use hands and arms to reach for, grasp and manipulate objects

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